Skip to content
crm migration
Zoho CRMHubSpot CRM

Move your Zoho CRM data into HubSpot CRM

Your custom fields, your history, your relationships. Not only the fields both apps happen to have in common.

Start free assessment

We run Zoho CRM to HubSpot CRM migrations. The assessment is free and comes before any commitment.

Running this for a client? Explore partnership options.

What moves

See where each object lands in HubSpot CRM.

Zoho CRM

Accounts
Companies
Contacts
Contacts
Leads
Contacts where HubSpot keeps every person
Deals
Deals
Products
Products
Notes
Notes on the record they belong to
Calls
Calls
Events
Meetings
Tasks
Tasks
Attachments
HubSpot files, on the record they were attached to
Deal pipelines and stages
HubSpot pipelines and their stages with any stage that has nowhere to go named before the run
Custom fields
Created as custom properties on the object they belong to
Users
Matched to your HubSpot owners by email and you name who inherits the records of anyone with no match
Lookups between records
HubSpot associations
Start free assessment
What comes across

Keep the data that matters to you.

Keep records connected

Keep deals linked to contacts and companies, and activities linked to their records in HubSpot CRM.

Your custom fields come with you

We find your custom fields in Zoho CRM and plan how their values will travel to HubSpot CRM before migrating their records.

Bring your activity history

Your activity history arrives on the record it belongs to. This page names which types transfer and any limit on them.

Match owners, pipelines and stages

We match them to your HubSpot CRM users and stages.

Review changes before the run

The plan flags values that change during migration. The original value comes across beside the converted one.

Keep data with no matching field

Where possible, we create a field in HubSpot CRM for data with no matching field.

A Contacts plan showing standard fields, a custom field, usage percentages and migration switches.
Demo output. Our HubSpot demo uses synthetic records. This Contacts plan shows custom field usage and which fields will migrate. View at full size.

Demo output from our own system. Synthetic records, not customer data.

Limits and changes

Know what changes and what stays behind.

Each row explains a limit and what you can do about it. Open the details for the reason and supporting source.

Needs setup or a plan change

A custom object type has to exist in HubSpot before its records can land

View detailsHide details

HubSpot lets a connected app define a new custom object type only after HubSpot has reviewed that app, and only on its Enterprise plans.

Verified against developers.hubspot.com

So where you use custom modules, we set the type up with you first rather than creating it behind your back, and the records and their fields follow.

How many custom fields HubSpot will hold depends on your plan

View detailsHide details

The number of custom properties you can create per object depends on your HubSpot subscription. If a module in Zoho CRM carries more custom fields than your plan allows, they cannot all land.

Verified against knowledge.hubspot.com

We count them with you before you commit.

Missing required fields can block records

View detailsHide details

HubSpot rejects records that are missing fields your admin requires. Some fields are required only when another field has a particular value. We report which field is missing so you can correct it.

Verified against developers.hubspot.com

We report missing required fields during the migration. The assessment does not check these rules. Fill in the missing values in your source CRM or ask your HubSpot admin to change the rule, then we retry without duplicating records.

Linking records requires Edit Associations permission

View detailsHide details

HubSpot calls links between records associations, such as a deal linked to a company. Without Edit Associations permission, HubSpot blocks us from creating those links.

Verified against developers.hubspot.com

Connect using a HubSpot user with Edit Associations permission. If you have already connected, ask your admin to grant that user the permission. We can then retry the missing links.

Stays in the source CRM

Your email history stays in Zoho CRM

View detailsHide details

Zoho hangs emails off each record as a related list rather than keeping them in a module, and answers ten at a time for one record at a time. Reading an org's email would mean a separate call for every record that has any.

Verified against zoho.com

Your notes, calls, meetings and tasks are unaffected.

The products priced on a deal stay in Zoho CRM

View detailsHide details

Zoho prices product lines on quotes, sales orders, purchase orders and invoices, each with its own line item subform, and a Zoho deal carries none of them.

Verified against zoho.com

Your product catalogue comes across into HubSpot CRM as products.

Stay in control

Paused runs resume. You can undo the migration.

Undo the migration

One action removes the records we wrote to HubSpot CRM. Review what will remain before you undo and retry.

Paused runs resume

A paused run resumes where it stopped, without losing progress or duplicating records.

Read-only in Zoho CRM

We only read Zoho CRM. Nothing is written back to it.

Catch up before switching over

Keep working in Zoho CRM while you check the results. Then bring across the latest changes before switching over.

What undo removes and what remains

In HubSpot CRM after the migration

The records we wrote
Removed
The history and attachments that came with them
Removed
Except products and price lists, where we brought them across
Left in placeThese may be used in your quotes or reports, so removing them could affect other work.
The custom fields we created
Left in place, emptyWe can remove these separately on request.
What it costs

One payment, based on the records you move.

From $799

Covers up to 20,000 records. Larger migrations use higher tiers. You pay once per migration, with no recurring charge.

Get your exact price for free

Connect Zoho CRM to see your record count and price before you commit.

A 30-day money-back guarantee

Ask for a refund within 30 days of your migration being marked complete. We reverse the migrated data out of HubSpot CRM and refund you.

View pricing.

FAQ

Questions about moving Zoho CRM to HubSpot CRM

Will my Zoho custom fields come across?

Yes. The free assessment finds them in your Zoho modules, and they are created as custom properties on the matching HubSpot object before records are migrated. Review the plan and choose whether to leave unused fields behind.

What happens to my Leads?

They land as HubSpot Contacts, which is where HubSpot keeps every person. Accounts become Companies and Deals stay Deals, so the shape of your pipeline comes with you.

What happens to my notes, calls, meetings and tasks?

Your Zoho Notes land as HubSpot notes, Calls as calls, Events as meetings and Tasks as tasks, each one on the record it belongs to, with its owner and its date. The files attached to your Zoho records come across too, onto the record they were attached to.

Do my emails come across?

No, and the reason is on Zoho's side rather than HubSpot's. Zoho holds email as a related list hanging off each record rather than as a module we can read, so reading your email history would mean a separate call for every record in your org. The rest of your history comes across, and this is on your plan before you commit.

Do my deal pipelines and stages survive?

Yes. Your Zoho pipelines and the stages in them are matched onto HubSpot pipelines and stages, and what a stage meant is what it is matched on, so a won deal lands in a won stage. A stage with nowhere to go is named before the run rather than discovered during it.

What about my Zoho custom modules?

The matching custom object type has to exist in HubSpot before its records can land, and HubSpot only lets a reviewed app create one on its Enterprise plans. So we agree which modules are coming during the assessment and set each type up in HubSpot with you first. Once it is there, the records and their fields follow.

Do I have to build a field map?

No. We work out what each value becomes, so nobody builds a field map. You review the plan before the migration runs. A Zoho field with no native home in HubSpot can be brought along as a new property instead of being left behind.

Who actually runs the migration?

We run the migration and stay reachable. Connect Zoho for the free assessment and price, then HubSpot to complete the plan. Nothing moves until you ask.

Can I keep working in Zoho while this happens?

Yes. We only read Zoho and never write back to it. Keep working while you check the results, then bring across the latest changes before switching over.

What if the result is not what I expected?

You can undo the migration, correct the issue and run again. Created fields, shared catalogue data and any other items listed as retained stay in place.

What does it cost?

One payment, based on the records that move. The free assessment of Zoho gives you the exact count and price before you commit. Payment is by invoice, with no subscription.

Next step

Create an account and connect Zoho CRM for your free assessment. See your record count and price before you commit. Nothing moves until you ask.

Start free assessment